A/P Payments & Reconciliation

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This section explains how to record vendor payments, apply credits, and reconcile what you owe against what you've paid.

Record a vendor payment

  1. Open a bill and click Record payment.
  2. Select the payment date and amount.
  3. Save. The bill balance updates and the payment appears in A/P reporting.

Apply vendor credits

  • Apply credits before recording the final payment so your payment amount reflects the net owed.
  • Credits should be tied to the vendor and only applied to that vendor’s bills.

Reconciliation checklist

  • Open bills list matches what vendors say is outstanding.
  • Total A/P balance equals the sum of open bill balances (minus credits applied).
  • Payments recorded align with bank/credit card transactions.
  • Voids are reviewed and documented.

For recurring invoices, see Recurring Bills.