Bills (A/P)

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Bills represent money you owe to vendors (Accounts Payable). Use Bills for vendor invoices, subcontractor invoices, and recurring expenses that must be tracked and paid.

Create a bill

  1. Go to Payables → Bills.
  2. Click New bill and select the vendor.
  3. Enter the bill date, due date, and line items.
  4. Save. The bill appears in A/P reports and the vendor balance updates.

Line items

  • Use Description and Category/Account to keep spending organized.
  • Amounts are entered in dollars (e.g. 125.50) and stored as cents internally.
  • Tax is optional and can be tracked separately if needed.

Status & workflow

  • Draft: editable, not yet counted for reporting (optional depending on your config).
  • Open: included in A/P and due lists.
  • Paid: a payment has been recorded that brings the remaining balance to $0.00.
  • Void: kept for audit history but excluded from financial totals.

For recurring vendor invoices, see Recurring Bills.